Blog Posts by RDM

How Blueprint Imaging Can Help Save Space & So Much More

If you manage a business that utilizes blueprints, plans and drawings then it is likely all of that paper is starting to add up. By converting large format documents such as blueprints, architecture plans and engineering drawings into digital files you can save space, increase workflow and so much more. Here at Resource Data Management, we are the experts in blueprint imaging for New Jersey and the entire Tri-State area and can help you save space and go digital! With so many employees starting to work remotely, there has never been a better time to convert to a paperless workplace.

When your blueprints are converted to digital files, they can be more easily shared with your clients or staff. For example, when your employee needs to access a particular blueprint, being able to send or receive an electronic file rather than a hard copy is invaluable when it comes to your time and your business’ security. You can have special safeguards set up to prevent unwarranted changes. You can allow access for at-home workers, clients or whoever you choose.

Having a paperless office doesn’t have to mean purchasing expensive equipment or hiring more people. RDM can help you save money, improve the quality of your document imaging efforts through outsourcing and save time on your road to success through our document scanning services. Blueprint scanning is a practical way to make your office more efficient and effective, as well as ensure you have more room to get tasks accomplished.

And, forget about worries of misplacing blueprints! Your company’s blueprints will be safely stored on the cloud where they’ll be safe and easily accessible by those you give the right permissions. At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information.

Are you interested in learning more about blueprint imaging for your New Jersey area business? Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. Call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Back Office Conversion for the New Remote Workplace

Working from home is the new normal. Many businesses are closing their doors or moving to a hybrid workforce. And, many of these companies are expediting their plans to invest in technology and digital transformation as a result of the COVID-19 pandemic, with the idea of hybrid working becoming their new way of doing business. What’s interesting about hybrid and working-from-home business models is that businesses could be running with some employees working from the office full-time and some employees working from home full-time and others choosing a hybrid option to work between home and the office as they see fit. With this new way of working, back office conversion has become increasingly crucial.?

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As employees move their offices into their homes, it has become necessary for them to access important files remotely. Even if you still have your offices open, are you prepared for a hybrid workforce in the future? The future of your business could come with some challenges if you don’t have the proper infrastructure in place. That’s where we come in. At Resource Data Management, we offer back office conversion for Harrisburg and the surrounding areas and can help prepare your business for seamless remote work. 

Here at RDM we will provide a customized web interface made specifically for your business. All of your records will be easily accessible, stored safely. If you or an approved employee needs a file, it is easily accessible from anywhere. You will never have to waste time trying to find and pull the right file. Your office can go altogether paperless, sacrificing nothing and allowing your employees to get the job done from wherever they are.

Even if you’re not ready for your office to go completely remote, back office conversion can have great business continuity benefits. For example, if the office is ever shut down, whether it’s due to a natural disaster, an issue at the office or illness as we’ve seen with the COVID-19 pandemic, an already set-in-place hybrid working approach means people can continue from normal without going to the office.

Ready to get started? Contact the back office conversion experts at RDM today to learn more about how you can prepare your business for the way of the future (or the present.) For more information about back office conversion in Harrisburg and the surrounding areas, call Resource Data Management at 215-953-5175 or contact us for a Free Analysis.

Accounts Payable Processing Strategies for Success

As a leader in your organization, you are always looking for ways to improve your business and make a profit. And that most definitely includes the accounts payable department. As the experts in accounts payable processing for Reading PA and the surrounding areas, we’ve outlined how to get the best return on your investment with new software and automated processes.

accounts payable processing reading pa

So as you already know, it’s essential to ensure that your suppliers are paid on time, without errors or worries. And, it’s important to find a solution that cuts costs drastically while streamlining invoices and payments, thus enabling you to take advantage of new opportunities to grow and expand on your business. New accounts payable processing from RDM, can help you do just that. We understand that accounts payable departments have the responsibility to ensure vendor and supplier invoices are processed, approved, and paid on time, to keep the business moving. And our automated services are here to help streamline every step in the process for an easier, more secure way to do business.

Here’s how: 

  • Invoice automation.  An automated invoice solution virtually eliminates the risk of fraud and gives your AP department complete control of the invoice approval process. Invoice automation also enables remote approval processes, multi-factored approval workflows, email notifications to approvers when an invoice is received, flags for missing or updated information, custom character and field scanning, notifications for extreme variations in amounts, duplicate invoice alerts and more.
  • Payment automation. Payment automation increases productivity within the department by saving time and resources. It also allows businesses to eliminate most, if not all, of their accounts payable check printing while enabling remote business continuity check printing as needed.
  • Audit preparedness. All invoices and documents pertaining to those invoices such as POs, check requests and receiving documents are cataloged and accessible only by those with the set permissions.
  • Customizable. WebDocs workflow from RDM allows you to customize the approval and payment process of your invoices, ensuring one consistent process across all departments and locations.

Here at Resource Data Management, we offer an accounts payable processing system that works. WebDocs by Resource Data Management is designed to improve the operation of any organization by connecting users with the information they need in order to work more effectively and efficiently.

If you have questions about accounts payable processing for your Reading PA area company, please give us a call at 215-953-5175 or Contact Us.

The Easy Way to Recycle Those Old X-Rays

Like most areas of imaging, X-rays have gone digital, but there are still large quantities of old, silver-based X-ray film filling up storage space in hospitals and radiology centers all over the country. Do you manage such a practice? Just as vinyl records still have their fans, silver-based films remain in use in some parts of the imaging industry. So if you’re a Tr-State area business – whether it be a hospital, a radiology clinic or any other health service that uses X-ray imaging, then you could be sitting on a pile of X-rays or other types of silver-based film that could be recycled. As the trusted name in x-ray recycling for PA and the entire area, we’ve put together a simple guide for businesses that explains how you can easily clean up on your X-ray film and recycle it.

x-ray recycling pa

Professional X-ray Recycling

Contact the experts at Resource Data Management or fill out our online form. One of our X-ray film recycling specialists will obtain the details of your film recycling requirements and the volumes involved. We will arrange the pickup of your film.

Why Recycle

X-ray recycling is simply the right thing to do for not only for the environment, but for your patients as well. The main component of an x-ray film is PET plastic, and it is coated with silver, a rare earth mineral and the precious metal we are all familiar with. So, throwing away an x-ray means you are putting PET plastic and silver in the trash, which ultimately goes to a landfill.

Why Recycle with RDM

At RDM we are HIPAA compliant and can recycle all kinds of x-ray film such as medical, veterinary films, expired or scrap x-ray film, all kinds of developed, discarded films, outdated, old, exposed or even new, un-exposed x-ray film.

With X-ray recycling we offer terminal systems and recirculating silver recovery with state-of-the-art equipment and unique systems to assist our customers in achieving environmental compliance.

Simply contact the professionals here at Resource Data Management and we can tell you all about the X-ray recycling process, how it works and how you can get started recycling your X-rays.

Are you ready to learn more about X-ray recycling as well as the many other services we provide? If so, give us a call here at Resource Data Management at (215) 953-5175 or contact us online for a free analysis! We can answer any questions you have about X-ray recycling for your PA area office.

With the Current Situation, Is Your Accounts Payable Team Able to Keep Up?

It is common knowledge that the current situation is putting extra demand on businesses around the globe. It seems like everyone is affected one way or another by the pandemic; whether working from home or in the office. As time goes by and invoices pile up, the remote workforce is becoming more of a challenge than ever before, especially for accounts payable departments. It is becoming more and more difficult to get invoices out for proper review and approval in a safe and timely manner. Many understand that we are in difficult times however, some accounts payable staff are still struggling with getting invoices approved in antiquated systems. 

ap processing reading pa

By utilizing an automated online accounts payable processing system like ours at Resource Data Management, organizations are able to manage the payables process much more efficiently than if they had to shuffle paper around. At RDM, we can help with AP processing for your Reading PA or surrounding area business. As a reputable document scanning and management company, we understand the challenges you face and offer a service to make your business all it needs to be. Thanks to WebDocs, we are able to simplify your accounts payable processing procedures. Not only can we make managing accounts payable procedures more efficient, but our approach is easy to implement and completely customizable based on need and workflow. Both vendors and users are able to receive notifications on the progress of their invoices and payments and can be set up for exporting data into invoices or line item data.

And, because our interface design stays up to date, it is simple to set up and begin using. Better yet, we can have your system implemented and ready in less than a month, so long as there are no unforeseen hurdles or desired enhancements.

By having everything in one place, it is easier for those who are given access to catalog and retrieve the information. Plus, you will have a digital trail of any changes – who authorized payments, what was authorized, when it was authorized and why the payment was made, or not.

Rather than each branch, division or work-at-home individual having a different way of doing things, using WebDocs for accounts payable processing practices means everyone is doing things the same way.

Ready to get started? At Resource Data Management, it is our goal to help you have the most efficient and effective AP processing system available for your business in Reading PA, or the surrounding tri-state area. If you have questions about implementing the WebDocs system in your company, please give us a call at 215-953-5175 or Contact Us.