Blog Posts by RDM

Save on Space with Digital Documents & Blueprints

Do you own or manage an architecture firm or other business where blueprints, plans and drawings are a daily necessity? If so, it’s likely all of that paper is taking up quite a bit of space stowed away in numerous filing cabinets. Save space and increase workflow by converting large format documents such as blueprints, architecture plans and engineering drawings into digital files. Here at Resource Data Management, we are the experts in blueprint scanning for New Jersey and the entire Tri-State area and can help you save space and go digital!

Blueprint Scanning New Jersey

Having a paperless office doesn’t have to mean purchasing expensive equipment or hiring more people. RDM can help you save money, improve the quality of your document imaging efforts through outsourcing and save time on your road to success through our document scanning services. Blueprint scanning is a practical way to make your office more efficient and effective, as well as ensure you have more room to get tasks accomplished.

And, when your blueprints are converted to digital files, they can be more easily shared with your clients or staff. For example, when your sister office or other location needs to access a particular blueprint, being able to send an electronic file rather than a hard copy is invaluable when it comes to your time. You can also have safeguards set up to prevent unwarranted changes.

Blueprint scanning also means you don’t have to work around stacks of older blueprints or paperwork. Studies show that offices where the workspace is kept neater and uncluttered have happier, more efficient workers.

And, you can forget about worries of misplacing blueprints! Your company’s blueprints will be safely stored on the cloud where they’ll be safe and easily accessible by those you give the right permissions. At RDM we guarantee the highest quality images for all of your documents. Converting your blueprints with blueprint scanning can even help improve access to information. No more hours spent leafing through hundreds of blueprints tucked away in old rusty filing cabinets! Your scanned blueprints can be available to you and your chosen employees digitally.

Are you ready to learn more about blueprint scanning for your New Jersey business? Our team has the blueprint scanning experience and expertise to convert your oversized documents to digital images while preserving the highest levels of quality. Call Resource Data Management at 215-953-5175, or you can contact us to get a free Records Management Analysis.

Boost Efficiency & Security with Accounts Payable Processing from RDM

For many businesses, accounts payable processing like sending and receiving invoices is a standard practice. But streamlining the workflow for these invoices is near impossible. Most invoices arrive at your office through different formats ie. mail, email, etc. They are likely then scanned manually or the attachments are saved to a drive. All of this can create holes in security and add on time-consuming, tedious tasks. This way of doing things lacks standardization so an invoice can often become difficult to track down later on. As a result, keeping invoices straight is quite a challenge. Invoices can become misplaced or even be accessed by someone who does not have the authority to do so. Luckily, there is a better way to do things; automated accounts payable processing from RDM. We specialize in accounts payable processing for Harrisburg and the surrounding areas and are here to tell you more about it and how it can make your accounts payable more efficient and more secure.

accounts payable processing harrisburg

For one, by updating and outsourcing your accounts payable processing, you can enjoy audit preparedness and a more streamlined, more organized workflow. All of your invoices and related documents including POs, check requests, and more will become catalogued and easily accessible by those with set permissions. In the event of an audit, you will have everything you need; no need to rummage through old files and receipts.

With automated accounts payable processing you can also eliminate the risk for human error. When you put your invoices through manual processes for approval and payment, the possibility for human error is high as are the wait times. An invoice needs to be approved before it can be paid, but when an invoice needs to be manually routed, approved, and signed, there is a significant risk of error. By automatically routing an invoice from person to person electronically, approval processes can be carried out much more smoothly. Plus, since the invoice is digitally stored on-premises or in the cloud, there’s no fear of the invoice being lost along the way.

Now that your invoices are automatically captured and indexed, tracking invoices through each stage of the process is simple and secure. With paperless accounts payable processing, credentials are required in order for someone to view an invoice. As a result, only those who are authorized will be able to view the invoice.

Are you interested in learning more about accounts payable processing for your Harrisburg area business? Call Resource Data Management at 215-953-5175 or contact us and set up your Free Analysis.

Celebrate Earth Day by Updating Your X-Ray Disposal Practices

Earth Day is April 22nd and a great time to take a look at your business and ensure you’re doing everything you can to protect the environment. As a medical office, one of the most important places to start is with the proper disposal of your x-rays. Don’t throw out your x-rays! Protect the environment and your patients’ privacy by recycling them. As the area experts in x-ray recycling for Wilmington, we would like to tell you more about it and what makes it such an essential task to consider–especially on Earth Day.

x-ray recycling wilmington

Businesses that use and process x-ray films often have thousands of films in storage that need to be properly disposed of. Today, the ideal way to remove this material is to use x-ray film recycling. Unlike other materials that can be recycled, x-ray films must be given special care.

X-ray recycling from Resource Data Management offers a safe, easy and efficient way to dispose of your office’s old x-rays. X-ray film is made of PET plastic and is coated with silver, a rare earth mineral and a precious metal. So, when you throw away x-rays you are not only putting PET plastic, but valuable silver, in the garbage and ultimately, in the landfill. By recycling x-rays instead of throwing them away you can help prevent more waste from piling up in the nation’s landfills.

And, here at RDM, we are committed to being environmentally responsible. We always practice safe handling of materials waste, so you can rest easy putting your trust in us to handle your x-ray materials with care. Our services help reduce the amount of medical records waste being put in the trash and environment and we are committed to helping facilities find alternative methods to throwing materials away, such as recycling, reusing and storage.

So, this Earth Day, call the professionals at Resource Data Management and we can get your office up-to-date. We can even help you go paperless! Our services are also convenient for any size facility or practice because we come to you. You don’t have to worry about gathering all your x-ray films together and transporting them to our location; we can come to you!
We want to help your facility be more efficient and environmentally friendly so contact us today to learn more! For more information about x-ray recycling for your Wilmington area facility, give us a call here at RDM at (215) 953-5175 or Contact Us online.

How Document Scanning & Storage Can Help with Office Spring Cleaning

Are you planning on doing some heavy spring cleaning at your office this spring? One of the most essential steps towards a clean office is going paperless and organizing your files. Without proper document storage, you’ll still have clutter and stacks and stacks of files. So, don’t skip one of the most important parts of cleaning the office; document storage!document storage

The experts here at Resource Data Management can help you get organized with document storage for your New Jersey office. We have off-site document storage to keep your important business information safe while de-cluttering your office. We have a secure, climate-controlled facility that provides an ideal place to store any valuable business records. Our facility is equipped with comprehensive fire suppression systems and a state-of-the-art alarm system. You can rest easy knowing your files and documents are safe and secure. Ready to learn more? Here are some more ways document storage can help your business.

In addition to cleaning up the workplace there are numerous other reasons and benefits from implementing document storage with a decluttering project. For one, scanning your records and converting them to digital format provides a more permanent answer for how to keep the workplace free from clutter. While general reorganizing helps boost productivity in the short term, searching and refiling papers still takes time and eventually the clutter will build back up again. This means, you’ll still end up wasting time over the course of the year. By using scanning to clean up files though, it provides a solution for both problems. Not only will converting to digital clear out paper clutter permanently, it will also boost productivity with the ability for users to quickly find and use the new files in an electronic document management system.

And, with costs on digital document storage falling drastically over the past several years, it has become affordable for the smallest of businesses to make this conversion and storage option happen. Document storage also saves you money as your documents are sent off-site, allowing you to make better use of your office space and your time. Your staff no longer gets overwhelmed by paperwork.

  • All-in-all, document storage helps:
  • Lower costs
  • Higher productivity
  • Improve information security
  • Simplify retention tracking
  • And more

And, these are just some of the ways document storage can help your business this spring! Want to learn all that there is to know about document storage in New Jersey? Call RDM at (215) 953-5175 or Request a Free Analysis.

Getting the Facts About Aperture Card Conversion

At first glance, many don’t know what an aperture card is. Aperture cards are from the pre-modern computer-based search system. When you needed to find a specific item or reference number, cut-out notches on the aperture card itself would allow you to locate it because of the specific position and size of the cutouts. It may sound overly time consuming now, but at the height of its popularity, it was incredibly advanced technology for the time. As helpful as they may have been at the time, being used from the early 1950s until now, there have been a number of advances in technology and better solutions created in document storage. However, many companies still have valuable information trapped on the cards, much like the closely related microfilm and microfiche. That’s where aperture card conversion comes in. Aperture card conversion scans the metadata and images, converting them to a digital file you can access on your computer. At Resource Data Management, we specialize in aperture card conversion for Harrisburg and the surrounding areas and are here to tell you more about it!RDM Inc | Resource Data Management

What It Is

An aperture card is a type of punched card with a cut-out window into which a microfilm with an image has been mounted. And, aperture cards are usually punched with machine readable metadata that goes along with the image. Aperture cards are typically used in engineering and the like for blueprints and plans. The information about the drawing, for example the drawing number, is often both punched and printed on the card.

Why It Needs to Be Converted

While many aperture cards still play an important role in archiving, their role is being replaced by digital systems. Aperture card conversion converts the information stored on the aperture card to a digital format, allowing businesses to access the information again on their computer.

What Aperture Card Conversion Is

Aperture card conversion allows you to convert your cards to digital images for improved access and retrieval. RDM will use the Hollerith or handwritten data on the card to provide an index resulting in immediate access to valuable data.

Benefits of Aperture Card Conversion

There are many benefits to aperture card conversion. For one, it converts the data stored on the aperture card to a digital and shareable format. You will be able to house essential data in a digital format that you can share with employees or send via email, save to the cloud, etc.

Handling physical aperture cards also requires machinery, and processing optical film takes significant time. So, it is a good idea to keep them as a back up. But, digital format makes more sense and is more convenient for today’s operating systems.

When you’re ready to look into aperture card conversion for your Harrisburg business, give us a call. We serve not only Pennsylvania but the entire surrounding tri-state area. If you have questions about implementing aperture card conversion for your business, please give us a call at 215-953-5175 or Contact Us.